Senior Executive Assistant to the Founder

Location: Remote (US Central Time hours)

Job Type: Contract, Full-Time

YOUR MISSION

At AcquiMatch, we help incredible professionals become business owners—changing lives and building legacies. But transforming an industry takes focus, strategy, and momentum. That’s where you come in.

Your mission is to keep our Founder, Athena operating at her highest level by clearing the path, removing the noise, and ensuring nothing falls through the cracks. You are the force multiplier—the steady presence who keeps everything moving, ensuring Athena’s time is spent where it matters most: driving growth, shaping strategy, and scaling the company.

This is not just about managing calendars or answering emails. You are Athena’s Donna to Harvey Specter—her strategic partner, trusted confidante, and unwavering supporter. You anticipate what needs to happen before it’s even asked, act as a sounding board, and ensure operations, communications, and relationships run seamlessly.

You will often speak and act on Athena’s behalf—putting your business leader hat on to represent her voice, priorities, and vision. Whether engaging with clients, managing key relationships, or making executive decisions in her absence, you bring a blend of authority, tact, and strategic thinking.

You will have a front-row seat to high-level business strategy, decision-making, and execution. You’ll see how companies scale, how deals get done, and play a vital role in making it all happen. You are the shield and enforcer, the balance of tact and decisiveness, ensuring Athena stays focused on what moves the business forward.

This is a high-stakes, high-impact position that requires adaptability, problem-solving, and a sharp instinct for priorities. If you thrive in fast-paced environments, love bringing order to chaos, and want to work alongside a founder who is scaling something big, this is for you.

WHAT YOU’LL BE ACHIEVING

Inbox, Communications & Relationship Management

• Own Athena’s inbox completely—every email is reviewed, actioned, responded to, or flagged for her input.
• Draft, refine, and send emails on Athena’s behalf—ensuring she never has to write from scratch.
• Manage high-value relationships with clients, investors, partners, and key connections—ensuring every touchpoint is professional and thoughtful.
• Monitor and respond across all platforms (Slack, LinkedIn, Telegram, Signal, Twitter, HubSpot, etc.), ensuring no opportunity is missed and all follow-ups happen on time.

Executive Operations & Founder Support

• Act as Athena’s right hand, ensuring she has everything she needs to operate at peak performance.
• Step in as Athena when needed—representing her in communications and key business interactions to keep everything moving forward.
• Operate with autonomy and authority—make executive decisions, handle challenges proactively, and ensure business priorities are executed without requiring oversight.
• Track and manage Athena’s priorities—ensure key initiatives, deadlines, and commitments stay on course, keeping her focused on what truly moves the business forward.
• Track and action all meeting follow-ups—ensure action items from sales meetings, internal discussions, and strategy sessions are documented, assigned, and completed.
• Own Athena’s schedule, protecting her focus time and ensuring meetings are productive and necessary.
• Prepare everything in advance—meeting materials, research, follow-ups, and briefing notes.
• Keep an eye on the big picture—knowing what’s important, what’s urgent, and what can wait.

Business & Growth Execution

• Identify and act on business opportunities—spotting potential sales, partnerships, and high-value conversations.
• Provide direct sales support—coordinate follow-ups, track leads, and ensure potential deals move forward by managing outreach, scheduling calls, and preparing materials.
• Optimize systems and workflows—eliminating inefficiencies and driving operational improvements.
• Facilitate cross-team coordination and project execution—ensure alignment between teams, track progress on key initiatives, and eliminate bottlenecks to keep projects moving smoothly.

YOU THINK & OPERATE LIKE A CHIEF OF STAFF

• You naturally take the reins—seeing what needs to be done and making it happen.
• You instinctively know what’s important and what can wait.
• You thrive in fast-paced environments where no two days are the same.
• You anticipate, not react—you’re always a step ahead.
• You’re not afraid to have tough conversations—you flag issues early & address challenges head-on

YOUR SKILLS & EXPERIENCE
Master of Execution & Prioritization

• You bring structure, clarity, and focus—ensuring Athena’s time is spent only on what truly moves the business forward.
• You handle details effortlessly—but never lose sight of the big picture.
• You see an overflowing inbox and think: “I’ve got this.”
• Detail-Oriented & Highly Proactive—ensures nothing falls through the cracks while taking action without being told.
• Thrives in a high-pressure environment—stays composed, adapts quickly, and manages competing priorities with confidence.

Unshakable EQ & Executive Presence

• You handle every interaction with warmth, grace, and confidence.
• You know when to be soft and when to be firm.
• You make people feel heard and valued—while ensuring boundaries are respected.
• Handles sensitive business information with discretion—maintains strict confidentiality and exercises sound judgment in managing private, high-level matters.
• High Emotional Intelligence (EQ)—deeply understands people, relationships, and business dynamics, allowing for effective communication, decision-making, and conflict resolution.

Business-Savvy & Tech-Smart

• You understand how a fast-growing business operates—and how to remove roadblocks.
• You’re comfortable with tech and thrive in digital work environments.
• You’re resourceful and solutions-driven—figuring things out even when there’s no clear playbook.

TECH STACK YOU’LL WORK WITH

• CRM Management (HubSpot)
• Google Workspace (Docs, Sheets, Calendar, Gmail)
• Notion (Project Management)
• AI Tools (ChatGPT for document summarization and research)
• Zoom, Slack, and other communication tools

MEET ACQUIMATCH

AcquiMatch is a dynamic startup at the forefront of Entrepreneurship Through Acquisition (ETA). We make business buying simpler, smarter, and more accessible—connecting ambitious professionals with perfect acquisition opportunities.

With a growing client base and a waitlist that speaks for itself, we are leading the ETA space, helping first-time buyers navigate the complexities of acquisition with a white-glove, concierge-level service. Our approach is personal, bespoke, and built on proven success.

If you’re ready to be part of a fast-scaling team that is redefining an industry and making entrepreneurial dreams a reality, this is the role for you.

OUR VALUES

• No Tolerance for Average: Pursuing excellence in everything, we always strive to outperform ourselves.
• Business is a Love Language: We live and breathe business, embracing every opportunity to learn and improve.
• Relentless Results: We hate stagnation, we proactively chase outcomes and impactful achievements, turning initiative into action.
• Leave ‘Em Better Than We Found ‘Em: No matter who we interact with, we prioritize relationship building as it’s the foundation of our business.
• Fuel Beyond Work: We’re committed but never at the cost of our well-being. Embracing health, nurturing relationships, and seeking nourishment for the soul, we ensure we thrive in life to bring our best selves to work.
• Own It, Ace It: We stand behind our work and actions. Accountability isn’t just a principle; it’s our identity.
• Spark Joy in the Journey: We love what we do, celebrating wins big and small, and fostering a positive and engaging work environment.

Ready to Join?

If you’re looking for a meaningful role where you’ll flex your analytical, strategic, and interpersonal muscles daily — and help real people become entrepreneurs — we’d love to hear from you.

Apply now and help shape the future of small business ownership.