About the Company

We are a dynamic organization focused on leveraging talent to drive business success. Our mission is to empower our team members to excel in their roles and contribute to the overall growth of the company.

About the Role

The Seasoned Executive Assistant will serve as a crucial support to the executive team, ensuring efficient management of schedules, communications, and organizational tasks. This role requires a proactive individual who can manage multiple responsibilities while maintaining a high level of professionalism.

Responsibilities

• Own and protect Calum’s calendar (schedule, flow, energy management).
• Writing: emails, internal Slack messages, social media copy.
• Organize Gmail inbox (tagging, filtering, drafting clean responses).
• Coordinate guest bookings, studio bookings, production schedules.
• Travel & events: book flights, hotels, visas; handle on-site logistics when you record on location or host meet-ups.
• Metrics reporting: pull weekly dashboards from YouTube Studio, IG Insights, Apple Podcasts, flag anomalies and growth opportunities.
• Update financial records for book-keeper.
• Set up and maintain Notion dashboards, internal templates, SOPs.
• Repurpose Instagram content onto Twitter & YouTube posts.

Qualifications

• Highly Experienced: They’ve been a professional EA before — not learning on the job. This will be my first EA so I want someone who has done the role several times before.

Required Skills

• Clear & direct communicator: The biggest thing I look for is are they a great communicator both verbally and written.
• High attention to Detail: they hate small mistakes (spelling errors, double spaces, bad grammar).
• Calm under pressure: they are not easily flustered or panicked.
• Quick: during working hours, they are fast, they are responsive.
• Highly organized & system thinker: they remember key items that I may have missed.
• Proactive: they are always thinking one step ahead.
• Critical thinker: They know what matters vs noise — without needing constant input.

Preferred Skills

• Older & woman preferred: this is not required but preferred (I want someone who is opposite of me).

Pay range and compensation package

Pay Range: $1500 – $2500 USD/month (varies based on skill set and experience level).