Dealflow
Full job description
Personal Assistant (Remote)
Part-Time | Remote | LATAM/Eastern Europe
About the Role
I’m looking for a high-agency personal assistant to help me manage both personal and
professional priorities. This role is ideal for someone who thrives on problem-solving, takes
initiative, and can operate with minimal hand-holding. You’ll handle a wide range of tasks—from booking travel and coordinating vendors to researching health optimization protocols and managing life admin.
I care about outcomes, not process. If something can be solved with a credit card and good
judgment, I want you to solve it. If you need to make a phone call to a vendor in North America, figure it out and report back. The best version of this role is one where I get a message saying “Done—here’s what I did” rather than “What should I do?”
Logistics
- Hours: ~25-30 hours/week (5-6 hours/day), with occasional urgent weekend requests
- Time Zone: Must have significant overlap with PST business hours
- Location: Remote (LATAM or Eastern Europe preferred)
- Compensation: Starting at $1,000 USD/month with opportunity to increase after 30-day
trial based on fit and performance
What You’ll Do
Life Admin & Coordination
- Book travel (flights, Airbnbs, restaurants, activities) with full itineraries
- Plan and book date nights, experiences, and events
- Coordinate with vendors, service providers, and my house manager for anything
requiring in-person execution
- Manage wedding-related tasks and coordination
- Handle miscellaneous life admin (returns, appointments, reservations, follow-ups)
Health & Fitness Support
- Research and coordinate health optimization protocols (supplements, peptides,
treatments)
- Liaise with compound pharmacies, dermatologists, and other providers
- Track orders, refills, and follow-ups
Research & Problem-Solving
- Research products, services, and solutions—then make recommendations or just handle
it
- Make phone calls to North American businesses when needed
- Use AI tools (ChatGPT, Lovable, etc.) to execute technical or creative tasks
Communication & Task Management
- Communicate via Slack and WhatsApp (including a group chat with my fiancée) Maintain your own project management system to track tasks—requests will come in
sporadically and you’re expected to organize them yourself
Who You Are
- High Agency: You don’t wait to be told what to do. You see a problem, figure out a
solution, and execute. You have good judgment about when to act independently vs.
when to check in.
- High IQ: You’re a quick learner who can navigate ambiguity, research effectively, and
connect dots without extensive hand-holding.
High EQ: You’re personable on the phone, can represent me professionally, and
understand context and nuance in communication.
- Organized: You have a system for tracking tasks and nothing falls through the cracks.
- Resourceful: You’re comfortable using AI tools, Grammarly, Google, and whatever else
it takes to get things done well.
- Reliable: You’re responsive during working hours and can occasionally handle urgent
weekend requests.
Requirements
- Strong English proficiency (written and verbal)—you’ll need to make phone calls to
businesses in North America
- Reliable internet and a quiet space for phone calls
- Experience with or willingness to learn AI tools (ChatGPT, Lovable, etc.)
- Comfort handling sensitive/personal information with discretion
- Available during PST business hours with flexibility for occasional urgent requests
How to Apply
Please submit your application with:
- A brief intro about yourself and why this role interests you
- Your relevant experience (formal PA experience not required—I care more about
capability)
- Your availability and time zone
- A completed pilot project (see below)
Pilot Project (Required)
To apply, please complete the following research tasks. This should take 1-2 hours and will help us both see if this is a good fit. These are representative of the kind of ambiguous, niche sourcing work you’ll regularly handle in this role.
Important: I expect you to use AI tools (Claude Pro, ChatGPT Pro, Perplexity, etc.) to help you research and solve these tasks. Being resourceful with AI is a core part of this job. Show me how you use these tools to work smarter, not harder.
Task 1: Compound Pharmacy Sourcing
Find a compound pharmacy in Canada (Vancouver preferred) that can prepare custom peptide formulations and ship or deliver to a residential address.
Deliverable: Pharmacy name and contact info, what they require to order (prescription,
telehealth consult, etc.), general pricing structure, and turnaround time. Bonus: actually call
them to confirm details.
Task 2: Peptide Product Sourcing
Source a “Glow Peptide Pen” or equivalent device (pen + vials to reconstitute) from a company that ships to Canada.
Deliverable: Vendor name, product link, pricing, shipping timeline, and any import/customs
considerations. If there are multiple options, recommend one and explain why.
Task 3: NAD+ IV Therapy Provider
Find an NAD+ IV therapy provider in Vancouver that offers home visits.
Deliverable: Provider name, pricing, availability, what’s included in a session, and how to book.
If home visits aren’t available, find the next best option and explain the tradeoff.
How to Submit:
Send all three tasks in a single, clearly organized document or message. Format it however you think is clearest—I care about the information being easy to scan and act on. Once done, please create a deck presentation as well as a loom video, send it along with the document and walk me through how you completed the tasks. This is compulsory.
What I’m Evaluating:
Resourcefulness: Can you find answers that aren’t on page 1 of Google?
- Initiative: Did you actually call/email to verify information, or just copy-paste from websites?
- Judgment: When there are multiple options, can you make a clear recommendation?
- Communication: Is your deliverable clear, organized, and actionable?
- AI fluency: Did you leverage AI tools effectively to accelerate your research?
Job Type: Part-time
Pay: R16 400,00 – R20 500,00 per month
Work Location: Remote
