Executive Assistant to the CEO (Remote)

Support a high-growth business leader from anywhere in the world.

Our client is a fast-scaling company in the short-term rental and property management industry, operating across platforms like Airbnb, Booking.com, and more. With a fully remote team of over 30 professionals across guest operations, onboarding, accounting, and landlord support, the company runs lean, focused, and with strategic clarity.

We’re looking for a Remote Executive Assistant to the CEO—someone who’s not just organized, but proactive, solutions-driven, and comfortable managing high-level tasks independently. If you anticipate needs before they arise, communicate confidently, and take pride in helping things run smoothly, this role is for you.

What You’ll Do:

• Manage the CEO’s calendar, ensuring meetings, calls, follow-ups, and prep work are well coordinated.
• Draft and respond to emails on behalf of the CEO, maintaining a timely, polished, and aligned tone.
• Conduct research and prepare executive reports to support informed decision-making.
• Take on personal tasks and administrative responsibilities that lighten the CEO’s load.
• Act as a liaison between the CEO and department leads—coordinating updates, priorities, and deliverables.
• Use tools like Todoist to track to-dos, manage timelines, and oversee moving parts.
• Stay informed on short-term rental and real estate trends to surface insights that support leadership.
• Collaborate with internal teams to ensure operational efficiency and workflow clarity.

What You Bring:

• Experience as an Executive Assistant, Personal Assistant, or similar high-level support role.
• Excellent organizational and time management skills; able to juggle multiple tasks seamlessly.
• Professional communication skills—both written and verbal—with a confident, clear tone.
• Proficiency in Excel, Google Sheets, and task/project management tools.
• A self-starter mentality—you don’t wait for instruction to solve problems or create value.
• Comfort working independently in a fully remote, fast-paced environment.
• Adaptability to shifting priorities and evolving deadlines.
• (Bonus) Familiarity with the short-term rental or property management industry.

Why This Role Matters:

The CEO’s time is a critical asset. Your job is to eliminate friction, manage complexity, and keep priorities in motion so the CEO can focus on growing the business. This is a key position at the center of communication, planning, and execution across multiple departments.

Work Schedule:

• Monday to Thursday: 9:30 AM – 6:30 PM (UK time)
• Friday: 9:30 AM – 1:30 PM (UK time)
• Sunday: 1–2 hours (urgent tasks only)
• Total: Full-time, 40 hours per week
• Location: Fully remote