Admin Managed
Full job description
Executive Assistant (Remote)
Hours: Monday – Friday | 7:00 AM – 3:00 PM SAST
Location: Remote
About the business
We’re a next-gen HR and talent solutions business supporting fast-growing companies
with hiring, people ops, and performance. We run lean, move quickly, and rely on tight
execution, discretion, and strong communication.
The role
You’ll be the proactive right-hand support to two founders. This is a high-trust role
covering inbox control, scheduling, documentation, financial admin, and personal
admin when needed.
Key responsibilities
1) Work support & operations
- Morning inbox triage, prioritisation, and calendar alignment completed early each day
- End-to-end diary management, meeting scheduling, briefing notes, minutes, and action follow-ups
- Master document control: contracts, proposals, client records, strict version control
- Drafting professional comms and managing onboarding/admin via procurement portals
- Expense tracking, invoice follow-ups, and month-end prep for accountants
- Light social/content scheduling and basic reporting
2) Personal & life support
- Renewals and life admin (insurance, vehicle, household compliance)
- Family diary coordination and related admin
- Travel and event planning (flights, hotels, visas, itineraries)
Core skills required
- Execution & organisation: Runs multiple workstreams without dropping detail
- Communication: Strong written English; clear, natural tone with senior stakeholders
- Judgement & discretion: Handles sensitive information properly, no supervision needed
- Finance admin: Confident with receipts, expenses, invoices, month-end pack prep
- Ownership: Proactive, anticipates problems, closes loops
About you
- 2+ years in EA / Personal Assistant or Office Manager (or similar high ownership admin role)
- Comfortable working fast, independently, and with shifting priorities
- Reliable, calm, and detail-focused
Job Type: Full-time
Pay: R18 000,00 – R32 000,00 per month
Application Question(s):
- Do you have experience as a Personal or Virtual Assistant?
Work Location: Remote