Job Summary

Bookkeeper

MADHUB

Full Time

The Company

We are a full-stack performance agency that crafts unforgettable stories to connect brands with audiences. We blend creative design, performance marketing, and retention strategies to spark powerful consumer journeys, helping brands not just reach their goals, but exceed them.

Position Summary

We are looking for an experienced and detail-oriented Bookkeeper to manage and oversee our financial records and processes. The ideal candidate will have strong organizational skills, be highly proficient in QuickBooks, and bring a proactive approach to managing accounts and providing financial insights.

The Opportunity

You’re the kind of person who is always looking to learn. You want to grow into something greater and you’re looking for an employer encourages and supports your professional development. MADHUB promotes advancement and rewards our employees based on individual performance and merit. Sure you’ll have exposure to the team, but all of our people are accountable for their success. You commit 100% to your work when you’re on the job and it shows, but when it’s time to shut it down, you don’t slow down. Actually, you put the same amount of gusto into your play time as you do your work-time. That’s our culture at MADHUB and together we have a ton of fun. If you’re looking for an exciting, dynamic and rewarding place to work then please read on.

Key Responsibilities

• Accounts Management:
  • Enter invoices and maintain accurate records.
  • Manage accounts payable and receivable efficiently.
  • Reconcile bank accounts regularly to ensure accuracy.
  • Transaction Matching: Compare recorded transactions in the accounting system with bank transactions, ensuring accuracy.
  • Identify Discrepancies: Investigate and resolve discrepancies such as missing transactions, duplicate entries, or unauthorized charges.
• Financial Reporting & Forecasting:
  • Generate and distribute timely financial reports.
  • Assist in budget preparation and ongoing monitoring.
  • Prepare and manage 13-week cash flow reports.
  • Perform financial forecasting to support business decisions.
  • Provide recommendations to improve financial efficiency.
• Operations & Compliance:
  • Organize and update financial records in line with company protocols.
  • Ensure compliance with tax and financial regulations.
  • Support internal and external audits.
  • Process credit card transactions and perform reconciliations.
• Vendor & Client Relations:
  • Develop and maintain strong relationships with clients and stakeholders.
  • Handle vendor communications, payment scheduling, and debt management.
  • Onboard clients with relevant financial procedures.
  • Send proposals, follow up on contracts, and ensure timely closure.
  • Assist customers with inquiries related to billing and account discrepancies.
• Financial Controls & Asset Management:
  • Oversee fixed asset management, including depreciation tracking.
  • Implement and maintain financial controls to optimize cash flow.
  • Monitor liquidity, manage petty cash, and handle debt and loan repayments.
• Additional Responsibilities:
  • Manage online banking activities.
  • Process payroll accurately and on schedule.
  • Support proposal sending, tracking, and closing processes.
  • Month-End Closing Support: Assist in reconciling AP and AR sub-ledgers with the general ledger.

Qualifications

• Eagerness to learn and participate in professional development opportunities. We want you to KNOW our clients and be familiar with their services.
• Proven experience as a Bookkeeper or in a similar financial role.
• Excellent communication skills for customer interaction and team collaboration.
• Proficiency in QuickBooks and other financial software.
• Advanced in Google sheets and/or Excel formulas
• Strong organizational and multitasking skills.
• Excellent attention to detail and ability to work independently and be accountable for personal success.
• Good understanding of financial regulations and compliance.

What’s in it for you? (Salary, Commissions & Benefits)

• Enjoy the flexibility of working remotely from where you live!
• Competitive salary and performance-based bonuses.