Remote Admin Coordinator Job (South Africa & Latin America) – Independent Contractor

About the Role

We are hiring a Remote Admin Coordinator to support a fast-growing creative and ecommerce agency. This role is ideal for highly organized professionals who thrive in a remote work environment, enjoy supporting leadership teams, and can manage multiple administrative and operational tasks efficiently.

As an Administrative Coordinator, you will work closely with the Managing/Creative Director and leadership team, assisting with scheduling, communication, workflow coordination, research, and quality assurance tasks.

This is a full-time remote independent contractor role, open to candidates based in South Africa and Latin America.

Job Overview

Position: Admin Coordinator
Work Schedule: Monday – Friday, 8:00 AM – 5:00 PM EST
Salary Range: $1,000 – $1,500 USD per month (based on experience and skill level)
Location: Remote
Hiring Region: South Africa & Latin America
Employment Type: Independent Contractor

About the Company

Since 2014, our agency has focused on delivering high-quality ecommerce solutions, branding, design, and digital content for growing businesses.

Unlike large corporate agencies driven only by deadlines and profits, we prioritize collaboration, creativity, and meaningful partnerships with the brands we work with.

As Shopify Plus Partners, we help businesses build, migrate, and optimize their ecommerce stores on the Shopify platform. Our small but specialized team allows us to provide customized solutions, efficient workflows, and exceptional attention to detail.

Our philosophy is simple: treat every client project as if it were our own business.

Key Responsibilities

Executive & Administrative Support

As the Admin Coordinator, you will provide direct administrative support to the Managing/Creative Director and occasionally assist other members of the leadership team.

Responsibilities include:

• Manage calendars and schedule appointments for leadership.

• Respond to client inquiries and internal communications.

• Draft and edit professional emails and written correspondence.

• Take detailed meeting notes for sales calls, client meetings, presentations, and internal discussions.

• Track action items and follow up on tasks after meetings.

• Perform data entry and administrative tasks as needed.

• Assist the Managing Director with various day-to-day operational needs.

Operations & Workflow Coordination

This role also supports internal systems that keep the company running efficiently.

Responsibilities include:

• Maintain accurate records of client communications and sales activities.

• Coordinate tasks and updates through project management tools like Asana.

• Monitor project workflows and assist with task management.

• Perform quality assurance (QA) on projects and deliverables.

• Identify and resolve small operational issues.

• Support improvements to team workflows and internal processes.

Business, Marketing & Strategic Support

The Admin Coordinator may also assist with light business development and marketing initiatives.

Responsibilities may include:

• Conduct research for presentations, proposals, and agreements.

• Assist with RFP responses and pitch presentations during busy periods.

• Support business development activities and client communication materials.

• Help refine client-facing presentations and reports.

• Contribute to marketing initiatives such as:

  • Blog posts

  • Case studies

  • Newsletters

• Participate in brainstorming sessions for content and strategy.

• Support exploration of strategic opportunities such as grants, tax credits, or funding initiatives when needed.

Minimum Requirements

Education

• Bachelor’s degree preferred but not strictly required.

Experience

• 1–3 years of experience in an administrative, executive assistant, or coordinator role.

Required Skills

The ideal candidate is highly organized, proactive, and comfortable working in a fast-paced remote environment.

Communication Skills

• Excellent written and verbal English communication skills.

• Ability to communicate clearly and professionally with clients and team members.

Organizational Skills

• Exceptional time management and attention to detail.

• Ability to manage multiple priorities and follow through on tasks consistently.

Problem Solving

• Skilled at turning complex or unstructured information into clear action plans and summaries.

Adaptability

• Comfortable working in a dynamic startup-style environment with minimal structure.

• Able to multitask and take initiative independently.

Technical Skills

Candidates should be comfortable using modern productivity and collaboration tools, including:

• Google Workspace (Docs, Sheets, Drive)

• CRM systems

• Project management tools such as Asana, Slack, and Notion

• Administrative tools for data entry, documentation, and reporting

Experience using AI productivity tools like ChatGPT to streamline workflows and improve efficiency is a strong advantage.

Personal Qualities

We are looking for someone who is not only skilled but also a strong cultural fit.

The ideal candidate is:

• Professional and personable

• Easy to collaborate with

• Proactive and resourceful

• Curious and eager to learn

• Interested in growing long-term within the company

Why This Remote Job Is a Great Opportunity

This role offers the opportunity to work directly with a creative leadership team in a growing digital agency, gaining exposure to:

• Ecommerce development

• Digital marketing

• Business strategy

• Client management

• Remote operations

You will develop valuable experience while working in a collaborative, creative, and fast-moving environment.

Apply for the Remote Admin Coordinator Role

If you are a detail-oriented administrative professional who enjoys supporting teams, organizing workflows, and contributing to business growth, this Remote Admin Coordinator position could be a great fit.

Apply today to join a team that values creativity, efficiency, and collaboration.